Fresno Arts Council Submission Manager

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Gallery on Fulton Vendor/Exhibitor Application and Agreement

Gallery on Fulton

2025 Vendor/Exhibitor Agreement

Thank you for your interest in Gallery on Fulton. The Gallery on Fulton is a new official ArtHop Venue on first Thursdays in Downtown Fresno managed by the Fresno Arts Council under a City of Fresno Special Event Permit. Please read the guidelines carefully before submitting your vendor application.

Gallery on Fulton welcomes artists, makers, crafters, exhibitors, and performers to participate in ArtHop’s newest and largest outdoor venue on First Thursdays. Gallery on Fulton is a free, family-friendly space where artists and makers may exhibit and sell their work in a community setting.

Gallery on Fulton takes place on Fulton St. from Inyo to Calaveras Streets. Streets will be open to traffic and display booths will be allowed on sidewalks.

*FAC does not manage or take applications for food vendors. Food vendors and resellers are not allowed in the Gallery on Fulton event area*

Permits

All vendors are required to obtain a Gallery on Fulton permit from Fresno Arts Council for each First Thursday Gallery on Fulton event. Permits are available monthly or in three-month blocks. Permits are not available for months beyond the next immediate month’s ArtHop. Permits and location assignments will be assigned for a single month at the time of set up.

Gallery on Fulton vendors must submit their application via Submittable at fresnoartscouncil.submittable.com by 5:00pm the Tuesday prior to that month’s ArtHop.

NOTE: The Fresno Arts Council has acquired the necessary City of Fresno permits, insurance, and security/environmental services for the monthly event. Vendors are required to possess a valid California Seller’s Permit and City of Fresno Business Tax Certificate, which they will need to show upon check-in each month. Vendors and exhibitors are additionally required to secure their own insurance coverage specifying the following:

Insurance requirements for Vendors:

1. Required coverage levels:

a. Comprehensive liability insurance in the amount of at least one million dollars ($1,000,000.00) per occurrence, adding the Additional Insured endorsement below.

a. $1,000,000 per occurrence for bodily injury and property damage;

b. $1,000,000 per occurrence for personal and advertising injury;

c. $2,000,000 aggregate for products and completed operations; and,

d. $2,000,000 general aggregate applying separately to the work performed under the Agreement.

e. If an automobile is to be operated during the event, within event boundaries, proof of automotive liability insurance with limits of at least $200,000 for total bodily injury and $100,000 for property damage.

f. Workers' Compensation insurance as required by the State of California and Employers' Liability (where applicable) insurance with limits of $1,000,000 each accident. $1,000,000 disease each employee and $1,000,000 disease policy limit (Only required if Permitee has employees)

2. Additional insured endorsement needed for the liability policy certificate:

Fresno Arts Council and its officers, directors, agents, and employees

1245 Van Ness Ave.

Fresno, CA 93721

3. Coverage must list the participating entity as Named Insured and encompass their role in the event(s) approved for participation, on the event date(s).

Performers and Exhibitors (non-selling) must have their Gallery on Fulton permit with them, but are not required to possess a Seller’s Permit or City of Fresno Business Tax Certificate. Nonprofit and Arts Organization businesses may be required to demonstrate status as such.

Space Assignments and Vendor Guidelines

· All spaces are roughly 10 x 10 and will be on the sidewalk on Fulton. Tables, chairs, pop-up tents, etc. are not included. Please bring all equipment you need.

· Vendors, exhibitors, and performers must have required permits on hand for verification.

· Check in begins at 4:30 pm on the first Thursday each month at the FAC tent located at Fulton and Merced.

· Arrivals after 5:00pm are assumed no-shows, and spaces may be reassigned.

· Gallery on Fulton hours are 5:00-8:00pm. All vendors and exhibitors must complete sales and activity by 8:00pm, and take down, clean up, and load out by 9:00pm.

· Power is not available for vendors. Vendors are welcome to use solar or battery-operating lighting as necessary for their booth. Sound amplification must not interfere with neighboring vendors.

· Application does not guarantee acceptance. Submissions will be reviewed for guideline and permit compliance and event relevance. Permit fees are paid at the time of application and are non-refundable.

· Vendors are responsible for their own merchandise, personal belongings, event set-up and event take-down

· Vendors must keep walkways and sidewalk space accessible for pedestrians and streets clear for vehicular traffic.

· Vendors must not block doorways or interfere with open businesses on Fulton St. without their consent.

· Vendors must follow all directions from event staff and security.

· Vendors must remove all trash and merchandise at close of event

· Vendors will sign a liability waiver upon application submission

· Vendors will agree to all Terms and Conditions and Vendor Guidelines upon application submission

· Vendors consent to use of their name/business/image in promotion of the event

Exclusions

· Food vendors (mobile and pop-up) are not managed by Fresno Arts Council/Gallery on Fulton, and are not eligible for permits within the Gallery on Fulton boundary.

· Resale of commercial or mass-market produced goods is prohibited.

· Generators are not allowed within the event’s permit area. You may use solar or battery-powered lighting and devices.

· Vendors selling unauthorized goods (food, alcohol, drugs, commercial goods) will be asked to leave, even if you paid your fee.

· Permits are non-refundable and non-transferrable

Liability Waiver

___ By checking this box and submitting a Vendor/Exhibitor application to Fresno Arts Council via Submittable, I acknowledge that I have voluntarily chosen to participate in Gallery on Fulton, managed by the Fresno Arts Council.

I agree to comply with the guidelines in the 2025 Vendor/Exhibitor Agreement, as well as instructions onsite from FAC staff, event managers, and City personnel.

I agree to waive, release, and discharge from liability the Fresno Arts Council, the City of Fresno, and their respective officers, directors, agents, and employees from any claims, actions, or damages arising from my participation in this event.

I agree to indemnify and hold harmless Fresno Arts Council, the City of Fresno, and their respective officers, directors, agents, and employees from any claims, actions, or damages arising from my negligence, the Fresno Arts Council, or any other person or entity in connection with the event.

This activity takes place on open public streets with unrestricted vehicular and pedestrian traffic and is attended by the public with no limitation on who may attend. As such, this event has the possibility of injury, including potential for death, serious injury, and property loss as a risk of being on public streets, with the public, and in the presence of automobiles. This activity takes place outdoors and has the risks associated with terrain, facilities, temperature, weather, condition of participants, equipment, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity. The risks are inherent for participants, organizers, and volunteers. I understand that I need to take appropriate precautions and provide for myself anything necessary to protect from weather, including shade and hydration.

I understand that while participating in this event, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers, or assigns.

I certify that I have read this document and I fully understand its contents. I am aware that this is a release of liability and a contract. I am aware that it constitutes an express and voluntary assumption of all risks associated with Gallery on Fulton, and I submit/sign it of my own free will.

ArtHop™ 2025 OFFICIAL VENUE Guidelines

**NOTE** THIS APPLICATION IS FOR VENUES (GALLERIES, CAFES, BUSINESSES WITH PHYSICAL LOCATION) NOT VENDORS. Fresno Arts Council does not manage independent vendors for ArtHop.

1. Annual ArtHop™ membership fee is $180.00 for the period of ArtHop™-related art programming occurring between January 1, 2025, to December 31, 2025.

2. ArtHop™ participation requires a physical location to exhibit artwork, depending on circumstances that may be related to the ongoing COVID-19 pandemic or other public health emergencies and/or natural disasters. The Fresno Arts Council will assist you in contacting artists, or you can use our website and social networks to post an open call for artists.

3. ArtHop™ is FREE to the public and there is NO FEE for artists to exhibit artwork at your location. Therefore, you are prohibited from charging entrance fees and/or ticket sales during ArtHop™ and/or broker fees for exhibitions. You may, however, discuss the terms and rates of a commission from any sales made during ArtHop™ or the exhibition period at your location at your discretion.

4. Once you have confirmed and booked an artist for the exhibition, please inform your artist(s) with a production timeline for the agreed-upon exhibition in a reasonable manner, i.e. one-day or monthlong exhibit or more, so that artist(s) can prepare. We suggest drafting an agreement with your artist(s) that clearly states the dates and times for both installation and removal of each confirmed booking with your artist(s).

5. ArtHop™ is observed on the first and third Thursday of each month between the hours of 5:00 PM to 8:00 PM. You are welcome to open your ArtHop™ event(s) earlier and/or extend your hours past this general event period.

a. ArtHop™ venues will provide a public reception during ArtHop™ hours, or from 5:00 PM to 8:00 PM. Music and/or other artistic performances are optional but encouraged. Receptions may include snacks or appetizers and non-alcoholic beverages. Venues that choose to serve alcohol must be compliant with ordinances from the City of Fresno: you may need to acquire a one-day license or permit. If serving alcoholic beverages, venues should monitor the serving area to ensure that no minors under 21 years of age are served whether directly or indirectly.

b. All exhibiting artists must be present and/or available during the ArtHop™ event to greet the public and discuss their artwork. ArtHop™ venues will be supplied with ArtHop™ brochures for promotion. If you require additional printed brochures during the 2024 season, please contact the Fresno Arts Council during regular business hours.

c. The first Thursday ArtHop™ is held in Downtown Fresno and the Tower District areas; the third Thursday ArtHop™ is held in the greater Fresno metropolitan area, including the City of Clovis and outlying areas of Fresno County.

6. The Fresno Arts Council does not provide insurance coverage for your ArtHop™ event and is not responsible for any damages and/or loss of property. Venues will provide insurance for ArtHop™. Artist(s) featured during ArtHop™. Featured Artists will provide insurance coverage for their own artwork(s) exhibited.

7. ArtHop™ venues are responsible for submitting event programming updates, including any flyers and/or social media, to the Fresno Arts Council by the Friday before the next scheduled ArtHop™ date. This will allow Fresno Arts Council staff time to promote your upcoming ArtHop™ event(s) online through our website, e-newsletters, and social media. You may send (1) image and a brief blurb (200 words or less) describing the event to sharon@fresnoartscouncil.org.

8. ArtHop™ venues are encouraged to release promotional materials to the media (and the Fresno Arts Council) at least 30 days prior to the event. Please email announcements to Sharon@fresnoartscouncil.org. Printed materials may be delivered to the Fresno Arts Council during regular business hours or mailed to our address: 1245 Van Ness Avenue, Fresno CA 93721.

If you have questions about the terms of these general guidelines, please contact andrea@fresnoartscouncil.org or call (559) 237-9734 during our regular business hours. We are open Monday through Friday from 10:00 AM to 2:00 PM PDT/PST. Thank you for your support for the arts in Fresno County, and for sustaining ArtHop™’s 25th year of free and public arts programming!

ArtHop 2026 OFFICIAL VENUE Guidelines

Apply Now

**NOTE** THIS APPLICATION IS FOR VENUES (GALLERIES, CAFES, BUSINESSES WITH PHYSICAL LOCATION) NOT VENDORS. Fresno Arts Council does not manage independent vendors for ArtHop.

1. Annual ArtHop™ membership fee is $180.00 for the period of ArtHop™-related art programming occurring between January 1, 2025, to December 31, 2025.

Fresno Arts Council